Green Guidelines: Conference Organisation and Planning

As a scientific and professional organisation whose members are keenly aware of environmental issues, the AMS strives to be in the forefront of environmental stewardship. As atmospheric scientists, we are particularly concerned about rapidly increasing atmospheric greenhouse gas concentrations and associated climate change. The following guidelines summarise the AMS's commitment to conducting conferences in a manner that stresses responsible use of natural resources and minimisation of greenhouse gas emissions and other waste and pollutants. These guidelines are provided for coordinators, committees, contractors and all AMS members, and aim to educate and inspire continued mitigation of greenhouse gas emissions both within AMS and the larger society. These guidelines should be continually evaluated as technologies and mitigation options continue to develop.

1. Participants and presenters are advised in advance that the meeting will strive to minimise environmental impacts and greenhouse gas emissions. The registration materials ask that participants respect and assist this process as they feel appropriate.
2. For all goods procured for the meeting, preference is given to the most environmentally-appropriate, locally-produced alternatives that are available at a reasonable price. We are willing to pay more for environmental responsibility.
3. Printed materials are kept to a minimum, and all printed paper (i.e. conference proceedings, registration papers, photocopying etc.) aims to have certified recycled content, with a high proportion of post-consumer content. Chlorine-bleached paper is avoided.
4. Gifts for participants are minimised, but when provided are minimally packaged and aim to minimise the use of toxic materials.
5. Conference CDs are not offered, rather materials such as abstracts and proceedings are provided online.
6. Attendees are provided with options to offset their transportation-related emissions at the time of registration.
7. Steps are taken to minimise environmental impact of transportation to the conference and during the conference. This includes choosing a locale accessible by public transportation, walking and biking.
8. Attendees and organisers are encouraged to walk, bicycle, carpool or use public transit to attend meetings and events whenever possible. Venues are evaluated in part based on their environmental policies and practices.
9. Attendees who fly are encouraged to travel by direct flights.
10. Steps are taken to promote the sharing of hotel rooms by attendees. Hotels are chosen that have effective and comprehensive environmentally-friendly policies and operations.
11. Sponsors and donors are actively sought who reflect positive environmental values and practices.