Data delivery overview

When does my organisation give water information?

The Water Regulations came into effect on 30 June 2008. From that time, organisations specified in the Regulations were required to begin giving specified water information to the Bureau in a staged process.

We are working with organisations named in the Regulations to ensure they are fully aware of their potential requirements and to assist them in complying with the Regulations.

Your organisation

Named organisations are encouraged to become familiar with their requirements under the Regulations. You can use our Water Regulations online tool to generate a customised report listing your organisation's requirements, including when you first need to provide water information to the Bureau.

How does my organisation give water information?

The Bureau only requires data that is currently available in electronic format. This does not include scanned documents.

Data format and transfer

The regulations specify required formats in which water information must be given to the Bureau. Lead water agencies (Category A persons) are required to use Water Data Transfer Format (WDTF) for specified water information. Other organisations are encouraged to use WDTF where applicable. Over time, the regulations will require more Person Categories to provide their water information in WDTF.

WDTF is an XML data transfer format designed to support the water industry to share and deliver water data to the Bureau as required under the Water Regulations 2008.

Formatted information can be transferred to the Bureau using File Transfer Protocol (FTP). More details on this and other methods of data transfer are listed below.

File Transfer Protocol (FTP) or web services

File Transfer Protocol (FTP) is the preferred method for all ongoing water information delivery. FTP is required for the delivery of new water information, except for information about water allocation announcements (subcategory 6d) and information about water restrictions (category 8).

All incoming data files, whether time series, metadata or other, must be contained in zip files for FTP transfer. Zip files should be named using only alphanumeric text, hyphens and underscores in the filename. The names should not contain spaces or metacharacters.

The use of Web Services should be discussed with the Bureau.

See also File Transfer Protocol (FTP) details and data file content and naming conventions.

CD, DVD or external hard drive

These media may be used to transfer historical water information.

Email

Email may be used to send information about water allocation announcements (subcategory 6d) only. Email: waterdata@bom.gov.au

Water restrictions information

Water restrictions information (subcategory 8a) must be given to the Bureau using the Water Restrictions Tool located at: www.bom.gov.au/water/restrictions

Acknowledging receipt

Bureau acknowledging data received via FTP

When an organisation transfers data via FTP for the first time, they will be sent an email acknowledgement within five business days of receipt. Acknowledgement will be sent to the primary email address supplied to the Bureau.

A formal acknowledgement will be sent by mail and posted within five business days of receiving the first data by FTP. The letter will be sent to the executive contact we have on our records. All data providers should nominate an executive contact and postal address.

All nominations or changes of primary email notifications and executive contact postal addresses can be emailed to waterdatasupport@bom.gov.au.

Acknowledging data received by post in CD/DVD format or on an external storage device

An email acknowledgement will be sent within five business days of receiving the data. The acknowledgement will be emailed to the address provided by the sender or an email address that was previously supplied. All data providers should nominate a primary email address to receive such a notification.

A formal acknowledgement letter will be mailed to the executive contact on our records within five business days of receiving the data. All data providers should nominate an executive contact and postal address.

All nominations or changes of primary email notifications and executive contact postal addresses can be emailed to waterdatasupport@bom.gov.au.

Acknowledging data received by Email

Email acknowledgement will be emailed within five business days of receiving the data. The acknowledgement will be emailed to the address provided by the sender or an email address that was previously supplied. All data providers should nominate a primary email address for receiving such a notification.


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